Key Responsibilities & Accountabilities
Job Purpose
Procurement and Suppliers Management
Key Responsibilities
Procurement and Suppliers Management
- Responsible to source, negotiate and purchase materials from both local and oversea vendors. Continuous price/terms negotiations, sourcing better suppliers to assist in developing robust supplier’s portfolio and delivering savings for SSTCM.
- Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required. Prepare proposal for approval and issuance of purchase orders/ work orders. Assist Procurement Manager to prepare and review contracts, proposals, suppliers agreements; for legal correctness, cost effectiveness an acceptability of term and conditions.
- Advise internal and external on issues regarding purchasing Terms & Conditions.
- In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules. Ensure materials/services received in good order/in full.
- Resolve supply, quality, service and invoicing issues with vendors.
- Assist in ISO Annual Performance Review for vendors.
- Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation.
- Manage documentation & records in ERP (Epicor) system and procurement database.
- Track and report key functional metrics to reduce expenses and improve effectiveness.
- Expect unfavorable events through analysis of data and experience, and propose control measures.
- Contribute to development and implementation of better/advanced system/softwares/etc, eg. (automated) GRN/invoice validation, management of KPIs, up to date suppliers & quotes database, etc.
- Align work goals and objectives to the Company’s strategic objectives. Liase with other departments – Production/ Warehouse/ Planner/lab/etc.
- To perform any other duties that may be assigned by management from time to time.
Coordinate & Assist in Managing the Logistics
- Monitor deliveries, assist in managing and control cost of the deliveries / logistics of import and local deliveries.
- Track and report key functional metrics to reduce logistics cost and improve effectiveness (fast and in good order).
Health, Safety, Security & Environment (HSSE)
- Responsible to comply and co-operate on company HSSE instruction, rules and regulations.
Disposal Management
- Responsible for sourcing and engaging services providers to determine the best course of action needed for the operation of the business.
- Evaluating suppliers, negotiating contracts, and making purchasing decisions based on the company’s needs and budget.
Job Requirements
- Bachelor’s Degree in Supply Chain Management, Procurement, Business Administration, Engineering, Chemistry, or a related discipline.
- Fresh graduates are encouraged to apply; candidates with 2–3 years of procurement or purchasing experience in Manufacturing/Chemicals industry are preferred.
- Possess the necessary skills, knowledge, and ability to perform procurement activities effectively, including supplier coordination, purchasing processes, and ensuring timely and cost-effective procurement outcomes.
- Resourceful, self-driven, proactive and independent worker.
- Excellent communications and negotiation skills with suppliers and internal customers.
- Proficient in use of MS Office Applications (Words, Excel, Powerpoint, etc.). Familiarity with SQL/ SAP/ ERP systems or procurement software is an added advantage.
- Strong attention to detail, organization skills, and ability to manage multiple priorities within deadline.
- Willingness to travel for supplier visits, business meetings, networking events, and business meals, including occasional engagements outside normal working hours, to foster and maintain strong business relationships.