Key Responsibilities & Accountabilities
Job Purpose
To assist the procurement manager in managing the overall procurement function, including strategic sourcing, purchase, suppliers & vendor selection, management relationship and negotiations. Improving supply of products and services, cost effectiveness, checking and review contracts, and ensuring that procurement SOP, internal & external processes are adhered to and in place.
Key Responsibilities
Procurement and Suppliers Management
- Lead overall procurement processes for material, equipment, systems, etc from Purchase Requisition to delivery to the Company.
- Constant monitoring of company purchases, deliveries and spending to determine if goods are defective or not meeting performance demands.
- Manage procurement executives throughout the process of determining users’ requirements, evaluating suppliers, conducting interviews with vendors, negotiating supplier agreements and managing supplier and vendor contracts.
- Evaluate, register, monitor and review performance of suppliers.
- Devise and use fruitful sourcing strategies, discover profitable suppliers, and negotiate with external vendors to secure advantageous terms.
- Continuous price/terms negotiations, sourcing better suppliers to assist in developing robust supplier’s portfolio and delivering savings for SSTCM.
- Control spending and build a culture of long-term saving on procurement costs. Track and report key functional metrics to reduce expenses and improve effectiveness.
- Expect unfavorable events through analysis of data and prepare control strategies.
- To prepare and reviewing contracts, proposals, suppliers agreements; for legal correctness, cost effectiveness an acceptability of term and conditions.
- Contribute to development and implementation of better/advanced system/softwares/etc, eg. (automated) GRN/invoice validation, management of KPIs, up to date suppliers & quotes database, etc.
- To lead and manage staff under Procurement team, to build a competent team, strong cultures of team work and align departmental goals to the Company’s strategic objectives.
- Assist to perform any other duties that may be assigned by management from time to time.
Financial, Contract and Risk Management
- Monitor and manage expenditure against approved budgets/mandates.
- Perform risk management for supply contracts and agreements.
- Ensure compliance with all relevant HSSE legislation, QMS & SCM SOP’S, and best practice throughout procurement process.
- Ensure partners/ vendors operate with integrity and compliance to regulatory requirements.
Health, Safety, Security & Environment (HSSE)
- Responsible to comply and co-operate on company HSSE instruction, rules and regulations.
Disposal Management
- To assist in coordinating in managing disposal. Maintain the Disposal Register accordance to Disposal Policies and Process.
Job Requirements
Education
- Bachelor’s Degree in Supply Chain Management, Procurement, Business Administration, Engineering, Chemistry, or a related discipline.
- Professional procurement certifications (e.g., CIPS, CPSM, CPP, or equivalent) will be an added advantage.
Experience
- Minimum 5–8 years of procurement experience in a manufacturing environment.
- At least 2 years of experience in a Senior Procurement Executive, Procurement Supervisor, or equivalent role with exposure to strategic sourcing and supplier management.
- Experience in chemical manufacturing, specialty chemicals, petrochemicals, oleochemicals, coatings, plastics, or related industries is preferred.
- Proven experience in supplier negotiations, strategic sourcing, contract management, and cost reduction initiatives
Knowledge & Skills
- Strong knowledge of procurement and supply chain management principles.
- Experience managing raw materials, packaging materials, MRO items, and service procurement.
- Familiarity with ERP systems such as SAP, Oracle, or equivalent.
- Strong commercial acumen, negotiation, and analytical skills.
- Good understanding of inventory management and supply risk mitigation.
- Excellent communication, stakeholder management, and problem-solving abilities.
- Ability to work independently and manage multiple priorities in a fast-paced manufacturing environment.
- Proficiency in Mandarin will be an added advantage to facilitate communication with regional suppliers and business partners.
Personal Attributes
- Results-oriented and proactive.
- Demonstrated ability to think strategically, analyse market trends, and develop category or sourcing strategies that support business objectives.
- Strong business acumen and commercial mindset.
- High level of integrity, professionalism, and accountability.
- Ability to coach, mentor, and collaborate effectively across all levels of the organization.
- Adaptable and eager to take on increasing responsibilities within the procurement function.
- Willingness to travel for supplier visits, business meetings, networking events, and business meals, including occasional engagements outside normal working hours, to foster and maintain strong business relationships.